4 Reasons to Start Using a Real-Time Online Workspace

4 Reasons to Start Using a Real-Time Online Workspace


1.Improve idea creation and knowledge sharing over distance.

With the possibility to communicate visual it is easier to express an idea or show something to a dispersed group.

2.Digitization of meeting content at runtime

Everything that has been written down during a meeting stays available digital. Post-It’s, comments on PDF’s or annotations in office documents can be re-used for the next work step. This reduced the time people spend to digitize notes and drawings that have been made during meetings.

3.Reduce travel cost and time in you company

Traveling is expensive and time consuming.  Our goal must be to bring online meetings to this level that the results of these meetings become equivalent to in-person meetings. With the right changes this can be achieved with existing technology and travel expenses can be reduce significantly.

4.More engaging online meetings

I remember a lot of online meetings where someone was presenting his screens with a Power Point presentation. While this is a good method for several cases it does not foster interactivity in meetings. Having more interesting online meetings brings virtual teams more together and leads to more creative results.


Why do we need to improve collaboration?

Due to economic and technological changes businesses need to think how internal and external collaboration can be evolved to become more efficient and effective. Collaboration tools and technology are booming and provide different ways how teams can work together over distance.


The question is what tool is the best for my team and my purpose and how to decide?


Collaboration & Technology – The Rise of Real-Time Online whiteboards & workspaces

Audio and Videoconferencing and chat-based messengers are the most prominent collaboration tools. While audio and video conferencing systems evolved a lot they still fail from time to time. Messengers are much more reliable, and I think we all have written the sentence “We cannot hear you” several times when audio- and videoconference did not work properly.


Digital whiteboards and real-time online workspaces are rising. These newer tools promise more effective communication in remote session due to visual communication elements like drawing, marking and annotating in real-time. The rest of this article focuses on these technologies and on why they help companies evolving collaboration.


Augmented-, mixed-, or virtual-reality collaboration is still at the beginning and it will take much more time until business will implement scenarios for these collaboration technologies.

Why to use Digital Whiteboards and Real-Time Online Workspaces?

Digital Whiteboards are usually used as an element supporting collaboration in remote meetings and are limited to whiteboard functionalities.

Real-Time online workspaces contain mostly the same elements of a digital whiteboard but with additional features for more advanced collaboration and project-oriented work.

For example, a digital whiteboard is used similar like a flipchart to sketch ideas, write down an agenda or visualize a thought.

An online workspace is used to implement specific use cases like agile working, digital workshops, remote trainings and project work. For both audio- and videoconferencing is a crucial companion to make remote meetings work.


Enhance collaboration with ink and touch technology

Many new laptops and tablets support digital ink and have a touchscreen. Basically, with the rise of the smartphone people are using software more with their fingers than with mouse or a physical keyboard. Digital ink and touch technology empower the users to adapt visual techniques for collaboration and to boost visual online communication.


Why ink and touch capabilities improve collaboration?

  • Drawing with a pen is much more precise than with the mouse.
  • Touch interaction provides an app like experience. This helps people adapt new technologies.
  • Handwriting is positive for creative processes and learning, even when it is done digital.
  • Interaction with pen and finger is more natural and something new for most of the people. This makes online meetings more interesting compared to the classical mouse pointer approach.



What use cases benefit from visual collaboration?

There are a lot of use cases that benefits from visual collaboration as people can draw, mark and annotate using a digital pen and all others see their inputs in rea-time, like:


Improving collaboration in a company is a journey and not an easy one. Dependent on your needs a digital whiteboard or a real-time online workspace is a good start to transform the way your teams work together.